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Best practice - Monthly 50 min Team Workshop

Monthly 50 Minute All Hands Mixer

We see a number of teams coming together weekly to help build team connections while sharing updates in LexGo. Below you’ll find examples and practices that have worked well for those teams.

Why hold a monthly workshop?

Talking at your team in video calls while they check out and work on anything else? Get them engaged by flipping the script. Give them time to connect and cross pollenate across the broader team by sitting in smaller groups.

Share that great news and inspiration but give them time to internalize it and work as a table to process and plan.

Before the gathering

Set up a mixer question

A great way to get your team mixing and connecting with new people is a ‘mixer question’. Pick a question with a set of fixed answers and rename the audience tables in your auditorium with those answers. This will mix up your audience and give them something to talk about getting started.

For more on using mixer questions in LexGo, here’s a list of 10 mixer questions to help get you started.

Make the agenda fit the interactive format

We see two forms of all hands work well - a 25 minute weekly gathering or a monthly 50 minute session. Everything is focused on providing maximum information quickly (think a TED talk, not 3 hour classroom). Keep the content to things best shared (and reacted to) live, not something that should just be an email — this may mean a leadership summary of why a new recruiting referral program matters, but not necessarily every detail of the process.

25 min weekly update

Primary goal - team connections

Secondary goal -

25 Minute Flow

-:10 doors open early

:00 calendar event start time

team jumps in and sits at mixer tables

:05 “We’ll start in 2 minutes” - audio only from the stage

:07 Event host appears on stage, welcomes everyone and shares the quick agenda for today

:07-:25 Series of ‘quick updates’

:025 wrap the event - people welcome to stick around and chat

Have a leader act as the emcee for the day and possibly rotate that around amongst various leaders. This both exposes them all to the broader team but can be a part of their professional development.

The emcee has created the agenda in advance and invites up to the stage whomever is next.

Each week should have a different flow of items such as:

Quick update ideas:

  • Leadership Updates - KPI or meaningful measures the team should know about, summary of email or slack with details of something new (HR, IT, process or otherwise)
  • People - depending on team size, ask new hires to join on the stage and introduce themselves for 30 seconds
  • Celebrations - Wins - Highlight people & teams with recent wins (sales, projects) - have those people (very briefly) share the success story from the stage. The goal is to get more people into the spotlight than just the leaders seen each week
  • Celebrations - Dates - Birthdays, service anniversaries
  • Demo - share work progress from across the company (not just a new product but advertising designs, new process flows, or any innovation that helps cross pollenate what different members of the team do in support of the whole). A single 5 min demo is usually best.
  • Q&A - ask participants to jump to the stage if they have a question to ask about any of the content. Ideally there will be a couple people who will ask the question on the minds of others in the group.
  • Lightning Presentation - TED talk style 9 minute engaging presentation. Ideally something rehearsed and engaging, not death by Powerpoint. What do you want the audience to feel? What 1 thing do you want them to take away?

50 minute team ‘workshop’

Primary goal - build culture and trust by co-creating with other team members.

Secondary goal - learn

Team activity to provide think time and interactions in smaller groups

50 Minute Flow

:00 calendar event start time

team jumps in and sits at mixer tables

:05 “We’ll start the session in 2 minutes” - audio only from the stage

:07 Event host appears on stage, welcomes everyone

:07-:18 quick update activities

:18 introduce the activity

:20 table time to work on activity

:40 wrap table time, read outs from activity

:50 wrap the event - people welcome to stick around and chat

Activity types

1. Individual think & reflection time

Team members are typically at max capacity in their schedules and don’t have dedicated think time to wrestle with issues. Give them some.

2. Team brainstorming time

3. Team training

Here’s our goal for this quarter, what does it mean to you and what can you do to support it?

For this core value, what activities would show embodying that core value? What does it look like in our organization when we act in line with this core value?

Introduce the topic and then spend 10-15 minutes thinking about a topic with 5-10 minutes of table time to talk through the item and share as a group.

As a group, work on this item together with the goal of generating your top 3 solutions, ideas, concepts to share more broadly with the group.

For group work, use a shared document in LexGo (like a Google doc) with a page for each table to work and then summarize their take aways.

Tell the team the experience will be different

Send an email, Slack, IM or otherwise to

The

The Event

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